About Company

Job Description/Responsibilities

Our client is seeking a polished and organized Receptionist to be the first point of contact and support for their team in Kingston. The Receptionist will play a vital role in ensuring smooth daily operations within the office. This role involves greeting and directing visitors, managing calls, and supporting various administrative functions to uphold the company’s high standards. Key responsibilities include: • Answering and managing calls using a multi-line phone system. • Screening and directing calls to the appropriate personnel. • Greeting, welcoming, and directing visitors after notifying relevant staff. • Assisting with office equipment usage, including printers, copiers, and scanners. • Managing the receipt and delivery of incoming and outgoing mail and packages. • Assisting with booking and organizing the boardroom, including arranging refreshments when necessary. • Managing office supplies, including ordering copy paper and printer toners. • Updating operational forms and maintaining a clean and presentable lobby area. • Keeping an updated record of contact details for internal personnel and frequent vendors/suppliers. • Assisting with general procurement tasks and preparation of payment memorandums. • Submitting payment records to the Finance team and assisting with payment follow-up. • Performing other duties as required to support the department.

Job Requirements

• A certificate in Customer Service, Business Administration, or Human Resources; or an equivalent combination of education and experience. • At least 1 year of experience in General Administration or Customer Service. • Proficiency in Microsoft Office Products (Word, Excel, PowerPoint, etc.). • Strong organizational skills with the ability to multitask and manage time effectively. • Excellent written and verbal communication skills. • Knowledge of office management systems and standard office equipment. • Attention to detail and problem-solving skills. • Ability to maintain confidentiality and handle sensitive information professionally.

Skills

• Administration
• Communication
• Customer Service
• Management
• Office Management
• Operations